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HEALTHCARE

Run the hospital around the HIS you already have.

The HIS/EMR keeps the clinical record. Apus runs the drugs and supplies, the equipment, the people, procurement and the finances of the organisation itself.

Discuss scope for your organisationSee the HIS ↔ Apus boundary
Your HIS stays in place Expiry by lot down to each department Cost by department & site
Built for: Directors · Supplies & equipment · Pharmacy · Finance · HR · IT

Data scope, deployment model and each party's responsibilities are defined per organisation.

HEALTHCARE
System of recordYour existing HIS/EMR 
ScopeNon-clinical operations 
Entry pointSupplies & equipment 

Scope and integration points are defined per organisation.

SYSTEM BOUNDARY

The HIS serves the patient. Apus runs everything else.

No HIS/EMR is replaced to bring Apus in. Every data group, write permission and reconciliation point is agreed before anything connects.

1

The HIS and clinical systems keep owning

  • The medical record and treatment orders
  • Admission, consultation, inpatient stay and discharge
  • Laboratory results (LIS) and imaging (PACS)
  • Health-insurance files and the assessment gateway
  • Prescriptions, orders and clinical workflow
2

A controlled integration boundary

  • Shared drug and supply catalogue, and its owning source
  • Consumption by department passed over from the HIS
  • Exchange logs and acknowledgements from the source system
  • Stock reconciled between the HIS and the store
  • Data classification and access rights
3

Apus runs the organisation's own operations

  • Procurement, tendering and supplier contracts
  • Drug and supply stock: lot, expiry, FEFO issue to each department
  • Medical equipment: register, maintenance, inspection and calibration
  • People, attendance and duty rosters
  • Finance, cost by department and multi-site reporting

Apus does not replace the HIS/EMR, LIS or PACS, does not handle clinical work and does not process health-insurance assessment.

OPERATIONAL REALITY

The clinical side has a system; everything else runs on files.

01

Drugs, supplies and expiry are hard to control

Stock sits in the main store, the department store and the duty cabinet; near-expiry items surface late.

Control and data

One stock line by lot and expiry, FEFO issue to each department, and a warning before anything expires.

02

Equipment has no record and no inspection schedule

High-value machines, but maintenance, inspection and calibration files are scattered by room.

Control and data

A record per device, a maintenance and inspection schedule, and lifecycle cost in one file.

03

Cost never lands on a department

Drug, supply, labour and equipment cost is hard to see by department or by site.

Control and data

Bring cost back to the department, the site and the service group so units can be compared.

WHERE APUS ADDS VALUE

Start with supplies and equipment, not with replacing the HIS.

Running the organisation

Procurement & tendering

Purchase requests, estimates, supplier comparison, contracts and delivery tracking.

Drug & supply stock with expiry

Lots, expiry dates, FEFO issue to each department, counts and near-expiry alerts.

Medical equipment & inspection

Device register, preventive maintenance, inspection and calibration, parts and lifecycle cost.

People & duty rosters

Staff records, practising certificates, attendance, duty rosters and shift allowances.

A DAY IN OPERATIONS

A day in hospital logistics, with the HIS still the system of record.

Records, orders and insurance files stay in the HIS. The four people below run what the organisation runs itself: drugs and supplies, equipment, people and cost.

Drug & supply store

Goal

One stock line by lot and expiry, from the main store down to the ward cabinet.

Modules
  • Stock & expiry
  1. Open the near-expiry alerts: which lot is running out of shelf life, and whether it sits in the main store or a department store.
  2. Issue drugs and supplies to a department against its request, nearest expiry first.
  3. Take the per-department consumption the HIS passes over and reconcile it against what actually left the store.
  4. Clear the difference left after reconciliation, with the cause and the person who confirmed it on the record.
  5. Count one store and approve the variance record before the period's figures are closed.

Equipment & supplies office

Goal

Every machine has a record, an inspection schedule and a lifecycle cost.

Modules
  • Medical equipment – EAM
  • Procurement
  1. Open the devices due for maintenance, inspection or calibration this month.
  2. Raise the work order with the parts needed and the contractor, timed around the department's busy hours.
  3. Log an incident on a device into its record, together with the time it was out of service.
  4. Raise the purchase request for a replacement and follow the estimate and the contract through to acceptance.
  5. Read lifecycle cost by device class to rank next year's investment.

Personnel officer

Goal

Every shift covered, within the rules and within each practising certificate.

Modules
  • People & duty rosters
  1. Open a staff record: practising certificate, how long it is still valid and the scope it covers.
  2. Build the duty roster by department; the system flags the shifts short of staff or double-booked.
  3. Close the period's attendance against approved duty shifts and approved leave.
  4. Calculate shift allowances and pass them to finance without retyping the sheet.
  5. Track the certificates about to expire so re-training is arranged before the date.

Finance & accounting office

Goal

Bring cost back to the department and the site it belongs to.

Modules
  • Finance
  • Multi-site reporting
  1. Open the cost accumulating by department: drugs, supplies, labour and equipment depreciation.
  2. Reconcile the value of supplies issued in the period against the stock figures before it is posted.
  3. Compare cost across comparable departments and across the sites in the group.
  4. Consolidate several sites for the board's management report.
  5. Reporting runs only on reconciled data — an unconfirmed copy from a source system is never treated as the official figure.

Every step stays in non-clinical operations. Apus does not replace the HIS/EMR, LIS or PACS, does not handle clinical work and does not carry out health-insurance assessment.

AGENTS ALREADY DO

Reconciling, chasing due dates, summarising and rolling up — the repetitive work running through the day above.

PEOPLE STILL DECIDE

Approving spend, settling on a plan, signing — anything that needs judgement still stops with a person.

ROLLOUT AROUND THE HIS

One clear path for data and responsibility.

  1. 01

    Identify the system of record

    Map the HIS, LIS, PACS, insurance systems and who is accountable for each data group.

  2. 02

    Start with supplies and equipment

    Stock, procurement and devices first — nothing that touches clinical data.

  3. 03

    Configure reconciliation and permissions

    Fix the shared catalogue, the direction of data, exceptions and how stock reconciles with the HIS.

  4. 04

    Pilot one site, then extend

    Run one hospital or one clinic in the group, gather the evidence, then roll it out.

Deployment model and data location are assessed against health-data regulation and the organisation's data classification.

WHERE IT FITS

Fits organisations with many departments, stores or sites.

General and specialist hospitals

Many departments, many stores and high-value devices that need records, inspection schedules and cost by department.

Clinic groups and laboratory networks

Several sites on a shared catalogue that need procurement, stock and finance consolidated.

Public health units

Public procurement and public-asset rules apply; the records and administration side lives on the public-sector page.

CONTROLS BEFORE GO-LIVE

Every rollout starts with three questions.

01

Does patient data pass through Apus?

By default it does not. If one field genuinely has to cross, it is named, purpose-limited and written into the design.

02

Where is the data stored, and who can reach it?

Fix storage location, classification, access roles and retention before connecting.

03

Where is the evidence when an audit comes?

Approval, change, export and reconciliation history is designed in from the start.

Software helps enforce the rules; it does not take over the clinical or legal accountability of the provider.

FREQUENTLY ASKED

Where Apus sits next to the HIS.

Does Apus replace the HIS or the electronic medical record?

No. The HIS/EMR remains the system of record for clinical files. Apus integrates with the HIS you already run and focuses on non-clinical operations: procurement, stock, equipment, people and finance.

What if we run a HIS from another vendor?

That is the default case. Apus works with the HIS in place through an agreed exchange point; the shared catalogue, the direction of data and the reconciliation method are defined per implementation.

Do we have to share patient data with Apus?

There is no default list. Scope covers only what the chosen process needs — usually consumption by department, not the medical record.

Is regulated procurement supported?

Apus tracks requests, estimates, contracts and delivery. Publishing and contractor selection still happen on the national procurement network.

Can it run on the hospital's own infrastructure?

Yes. Beyond SaaS, Apus offers on-premise deployment and source-code handover. The final choice depends on health-data regulation, data classification and your operating capacity.

Start with stock and equipment.

Map the shared catalogue, the reconciliation points with your HIS and the data scope with Apus before anything is configured.

Discuss scope for your organisationSee other industries
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