Approve fast, control tightly, find it instantly.
Centralize all documents — strict permissions, clear versions, digital approvals and e-signature — tied to operations.
Documents scattered everywhere, hard version and access control, slow manual approval flows — wasting time and creating compliance risk.
A document sits next to the record that produced it: every edit is a version, every signature leaves a trace. Whoever has to approve gets it on their phone; whoever has no right to it never learns that the document exists.
Each capability resolves an operating constraint.
Find it instantly
How: Structured repository, fast content-based search.
Right person, right access
How: Permissions by role, department and security level.
No version mix-ups
How: History, comparison and easy restore.
Fast, traceable approvals
How: Multi-level digital approvals with full audit trail.
Digitize paperwork
How: OCR recognition and automatic indexing.
Standards-based e-signature
How: E-signature integrates with certificate authorities; legal validity depends on each country's regulations.
Storage & classification
Central document store
How: Folder trees, tagging and links from a document to the business record.
Versions and check-out
How: Revision history, version comparison and a lock while a review is running.
Role-based permissions
How: Who reads, edits and approves — assigned by role, not person by person.
Processing flows
Routing and approval
How: Multi-level approval, delegation during absence and a deadline per step.
E-signature and certificates
How: Sign inside the flow, keeping the legal trail on the signed copy.
Incoming and outgoing correspondence
How: Registered, summarised, routed and tracked until it has an outcome.
Retrieval & long-term retention
Full-text search and OCR
How: Search inside scanned content, not only across file names.
Retention policy
How: Retention periods by record type, with reminders at disposal or archive date.
Access log
How: Who opened, downloaded or printed which document and when — for audit.
Up and running in 3 steps.
Assess & configure
Apus reviews your processes and configures the module to your exact operations.
Migrate & integrate
Move data from legacy systems and connect with other modules on one data layer.
Train & go live
Train your team, go live, and get ongoing support at the SLA tier you choose.
The full cycle: Create & digitize → Archive & retrieve.
- Document type & confidentiality
- Approval route · signatory
- Retention period
A document that passes through the system leaves a trail of who viewed, edited, signed and when — so proving a decision was approved by the right authority never means digging through somebody's mailbox.
Let AI find the right clause in the document pile — with the source cited.
Semantic smart search, not just keywords.
Summarize and extract key content from long documents.
AI assistant answering questions from your own repository.
Without an agent the work does not disappear — it moves onto a person.
It only starts when somebody remembers it and finds the time to sit down with it.
The business event starts it, not somebody's memory.
When a document is filed into the system
To learn where things stand you ask a colleague to check, then to export a report.
Ask in your own words; the answer comes off the numbers already in the system.
“Who does this document go to for signature?”
Your strongest people spend the day on the same reconciliation as last week.
The repetitive half runs inside the permissions you granted; the decisions still stop with you.
for you to review
Agents in this module
They sit on the very data layer above — and run inside the caller’s permissions.
Data flows straight to the other modules — no re-entry.
Every transaction flows straight to connected modules on one data layer — no re-entry, no silos.
Frequently asked questions.
Are there role-based permissions?+
Yes. Permissions by role, department and security level per document.
Does it manage versions and approval flows?+
Every save becomes a version you can compare and restore; digital approval runs through several levels and records who approved what, and when.
Does it support OCR and e-signature?+
OCR reads scans and indexes them so you can search on what is inside; e-signature integrates with certificate authorities, and its legal validity depends on each country's regulations.
Is EDM tied to operations?+
Documents hang directly off the record and the process that created them — open the contract and you see the order, open the order and you see the contract.
Terms used in this module
Full glossarySee this module run on your own data.
Book a demo configured to your exact operations and scale.