Buy the right things, at the right price — control input costs.
Digitize requisitions, RFQ, POs and three-way invoice matching — tied to inventory, production and finance to keep budgets in check.
Requisitions over email/paper, manual quote comparisons, and invoices that drift from the PO — input costs and payables are hard to control.
A purchase request starts from demand that already exists in the system — stock norms, work orders, the approved plan — then goes through RFQ and approval by limit. The incoming invoice is matched against the PO and the goods receipt; if any of the three disagree it stops right there, before the money leaves the account.
Each capability resolves an operating constraint.
Digital requisition & approval
How: A clear buying process with multi-level, limit-based approvals.
RFQ & quote comparison
How: Request quotes and compare price and terms across suppliers.
PO & delivery tracking
How: Issue purchase orders and track receipt progress.
Three-way match
How: Match PO – receipt – invoice and block discrepancies before payment.
Supplier scoring
How: Score quality, delivery and price over time.
Budget control
How: Tie spend commitments to budgets and finance in real time.
Sourcing & suppliers
Supplier records & segmentation
How: Capabilities, certificates, commercial terms and trading history.
RFQ & quote comparison
How: Issue requests, collect quotes and compare on price, lead time and quality.
Framework contracts & price lists
How: Agreed prices, tiered discounts and validity per period.
Purchasing & approvals
Requisitions & approval routing
How: Thresholds by value, budget and expense type.
Purchase orders & delivery tracking
How: Line-level status, delivery schedules and partial receipts.
Three-way match
How: PO, goods receipt and invoice must agree before a payable is booked.
Performance & compliance
Supplier scorecards
How: On-time delivery, defect rate and how fast claims are resolved.
Spend & budget control
How: Commitments recorded before the cost lands; alerts when budget is exceeded.
Audit trail
How: Who approved what, when, and on which version of the document.
Live in 3 steps.
Discovery & configuration
Apus reviews your buying processes and configures the module to your operations.
Migration & integration
Move supplier/contract data from legacy systems and connect the modules on one data layer.
Training & go-live
Train your team, go live and stay supported at the SLA tier you choose.
The full cycle: Requisition → Match & pay.
- Supplier & terms
- Line item · quantity · delivery date
- Cost centre / project
The purchase order is where a spending commitment becomes binding: from here the receipt and the invoice must agree, and a mismatch blocks payment instead of waiting for someone to notice.
Let AI suggest better buys and catch discrepancies early.
Suggest suppliers and better prices from history.
Flag abnormal prices and late-delivery risk.
Auto-match invoices and detect variances against the PO.
Without an agent the work does not disappear — it moves onto a person.
It only starts when somebody remembers it and finds the time to sit down with it.
The business event starts it, not somebody's memory.
When a second quote arrives for the same request
To learn where things stand you ask a colleague to check, then to export a report.
Ask in your own words; the answer comes off the numbers already in the system.
“Which of these quotes should we go with?”
Your strongest people spend the day on the same reconciliation as last week.
The repetitive half runs inside the permissions you granted; the decisions still stop with you.
for you to review
Agents in this module
They sit on the very data layer above — and run inside the caller’s permissions.
Data flows straight to the other modules — no re-entry.
Requisitions, POs and receipts flow straight to inventory and finance on one data layer — no re-keying, no silos.
Frequently asked questions.
How does three-way matching work?+
The system matches Purchase Order – Goods Receipt – Invoice and blocks payment when quantity or price differs.
Can approvals follow levels/limits?+
Yes. Configure approval flows by value, department and limit; every step keeps an approval log.
Do you score and manage suppliers?+
Each supplier has a profile of its own, scored on quality, delivery and price at every transaction — so the next sourcing round already has something to compare.
Is purchasing tied to inventory and finance?+
POs and goods receipts update stock, accounts payable and budgets on one data layer, in a single posting.
Terms used in this module
Full glossarySee this module run on your data.
Book a demo configured to your operations and scale.