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EDUCATION

Operations management for education.

Unify finance, HR, processes and internal documents for multi-campus organizations.

Book a demoExplore capabilities
Unify finance & HR Digitize processes Multi-campus collaboration
Built for: Leadership · Finance · HR

Module scope, deployment model and each side's responsibilities are defined per company during the survey phase.

EDUCATION
On-time fee collection98.4% 
Internal approvals1.4 days−60%
Campuses consolidated12 

Illustrative figures from real deployments.

PAIN POINTS

Every campus is running a system of its own.

PAIN POINTSOUTCOMES

Siloed finance & HR

Many campuses, hard to consolidate reporting and HR.

1 platform
Unify multi-campus

Manual processes & documents

Approvals, documents and records not digitized.

Less paperwork
Automation

Limited multi-campus collaboration

No shared workspace & e-office.

Seamless cross-campus collaboration
Shared e-office

Outcomes are directional; the level of improvement depends on each company's processes, data quality and implementation scope.

INDUSTRY VALUE CHAIN

From admissions season to the end-of-term report.

Enroll-to-Operate
1Admissions
COVERED BY
MarketingCRM
AGENT ON DUTYAmi Sales
2Operations
COVERED BY
FinanceHRM
BUILT FOR THIS INDUSTRYAmi Tuition
3Teaching
COVERED BY
ProjectsEDM
AGENT ON DUTYAmi Project
4Collaboration
COVERED BY
E-office
AGENT ON DUTYAmi Correspondence
5Reporting
COVERED BY
BI
AGENT ON DUTYAmi Analytics

Every stage has a module behind it, so no stage waits for another campus to send a file before it can go on.

The agents are not bolted onto this chain: each stage has one standing on that stage's own module, running inside the caller's permissions — so no two stages are joined by a connector.

See every agent
FITTING MODULES

A school group usually starts with these modules.

Finance & Accounting

GL, AR/AP, budgeting, consolidated reporting.

Human Resources – HRM

Workforce, payroll & attendance, recruiting.

Document Management – EDM

Storage, permissions, approval flows, e-sign.

Collaboration & E-office

Drive, Chat, Meeting, Task, document in/out.

Project & Portfolio – PM/PPM

Plans, resources, program budgets.

BI & Analytics

Operational dashboards, multi-campus KPIs.

Marketing & admissions

Admissions campaigns, ad channels, enquiries into CRM.

A DAY IN OPERATIONS

A day in the back office, when every campus shares one system.

A submission from the furthest campus passes the registry, HR, finance and then the board within the same morning — nobody has to resend a file.

Head of administration

Goal

Keep documents and approvals moving on time across campuses.

Modules
  • EDM
  • Apus Office
  1. Open today's incoming register, classify each document and route it to the right department with a response deadline.
  2. Raise a submission for a request from another campus: attach the file, pick the approval route by level.
  3. See which step a file is sitting at and who is holding it — instead of ringing each department.
  4. Send the approved document for e-signature, publish it and file it under its retention period.
  5. End of day, read the list of files about to run past their deadline and nudge them before they do.

HR manager

Goal

Run staffing, attendance and training for every campus off one record.

Modules
  • HRM
  1. Open HRM → Workforce changes: joiners, transfers between campuses and contract endings this period.
  2. Close one campus's timesheet: the system checks it against teaching schedules, approved leave and duty rosters.
  3. Run payroll per campus and review the outliers before it goes across to finance.
  4. Open the internal training plan: enrolment, attendance and certificates filed on each person's record.
  5. Read the headcount structure by campus and by department to prepare next academic year.

Head of finance

Goal

Consolidate several campuses without stitching spreadsheets together.

Modules
  • Finance
  • BI
  1. Open Finance → Spend requests awaiting approval, filtered by campus and by budget line.
  2. Approve one request: the system shows how much of that budget line is committed and how much is left.
  3. Reconcile the payroll cost just received against what was posted, and clear the difference.
  4. Run the multi-entity consolidated report — no collecting files from each campus.
  5. Open the dashboard comparing running costs across campuses, ready for the management meeting.

School board

Goal

See the whole group on one screen before the management meeting.

Modules
  • BI
  • Apus Office
  1. Open the multi-campus dashboard: staffing, running costs and the programmes in flight.
  2. Drill into a campus off plan → down to the budget line and the person responsible.
  3. Open an investment programme under way: progress, budget used and the milestones left.
  4. Assign work straight from the report and follow it in the shared workspace.
  5. Approve the files waiting on a final signature — from a phone, if you are out at a campus.

The steps describe the standard flow on exactly the modules above. Your legal-entity model, approval levels and per-campus permissions are agreed for your organization during the survey phase.

AGENTS ALREADY DO

Reconciling, chasing due dates, summarising and rolling up — the repetitive work running through the day above.

PEOPLE STILL DECIDE

Approving spend, settling on a plan, signing — anything that needs judgement still stops with a person.

9 months
Payback period (Edufit)
REAL RESULTS

End-to-end digital transformation: process automation, higher productivity and faster payback.

Edufit
Edufit · Education · 3,000+ staff
Finance, HR and internal processes unified across a multi-campus education group.
Read the full case study
Trusted by
EdufitCTHApodioTASA GroupThanh Long GroupUNIS
HOW DELIVERY WORKS

A defined path, not an open-ended project.

  1. 01

    Survey & agree scope

    Map current processes, the systems in use, data owners and which modules to switch on.

  2. 02

    Standardise & configure

    Agree the standard processes, configure the system around them, fix roles and permissions.

  3. 03

    Migrate & run in parallel

    Load master data and opening balances from the templates, run in parallel, reconcile and fix gaps.

  4. 04

    Go-live & expand

    Run for real with an activation team, accept against a checklist, switch on further modules later.

Starting from a scope with clear boundaries is consistently faster and safer than switching everything on at once — expansion then happens on data that is already live.

Not the right fit at this stage if you need

  • To immediately replace a specialist system that is your system of record
  • Deep customisation outside the standard process before the system runs for real
  • Automated decisions replacing people at material control points
  • Multi-year historical data conversion before the source data is cleaned

Learn more

FAQ

What school boards ask first.

Does it consolidate multi-campus finance?+

Yes. Automatic multi-entity/campus consolidated reporting on one data layer.

Does it digitize internal processes and documents?+

Yes. EDM and e-office digitize approvals, documents and records, with e-signature.

Does it manage HR and payroll?+

Yes. HRM manages records, attendance, payroll and training across campuses.

Any education customer reference?+

Edufit (3,000+ staff) is a featured customer in this industry.

How long does implementation take and what does it cost?+

Duration depends on module count, legal entities and process complexity; the Essentials industry template commits to go-live in 90-120 days. The cost has three lines, all stated up front: implementation (one-off), capacity-based usage (recurring, never per user) and data migration (billed separately).

What happens to the data we hold in Excel or an older system?+

Apus provides standard import templates for master data, opening stock and opening receivables so your team can load them — that part is in the package. If you want Apus to map fields, clean and load for you, or to convert multi-year history, that is the separately billed data-migration line.

See the platform run on your campuses' data.

Book a demo built around your campus count, your legal-entity model and the approval flows you already use.

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